Studio Coordinator Jobs in Dubai at Gensler

Title: Studio Coordinator

Company: Gensler

Location: Dubai

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients’ success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your RoleUse your passion for service and attention to detail to help the Gensler team bring designs to life. As aStudio Coordinatorin Gensler Middle East, you will provide administrative support to a team of industry-leading designers and architects. You’re at the heart of your studio’s activities and the soul that keeps your office moving forward.

What You Will DoOffice Support

Support day-to-day operations for Dubai & Abu Dhabi office, including calendar maintenance, meeting/event coordination, email screening, travel arrangements, filing and expense reports.

Coordinates detailed travel reservations and oversees that changes or problems are resolved and communicated; including ensuring that HR have the individuals on Gensler travel insurance policy.

Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.

Government liaison – managing the administration of government department liaison such as Society of Engineers; Ministry of Education; Abu Dhabi and Dubai Municipalities.

Organize internal and external meetings.

Collection of mail from Post Office (Emirates Post).

Submit vendor/supplier invoices (Rental, AC bills, Stationary, Coffee order etc.) into Coupa system.

Compiles and submits accurate expense reports as required and reconciles credit card statements monthly.

Addresses miscellaneous tasks as requested or designated by Managing Director or member of Office Leadership.

HR Support

Assist and facilitate the set-up of preparations for Firmwide presentations and bonus night celebrations and other office events.

Assist with onboarding of new employees.

Assist with terminating leavers paperwork and returning equipment.

Additional Responsibilities

Coordinate moves and studio clean-ups with office services.

Coordinate seating for new hires in studio.

Ensure proper electronic filing standards for the studio.

Work closely with Marketing, Accounting, and HR in …

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About Gensler