Store and Purchase Associate

Prime Function:

 

• Perform a variety of duties ensuring orderly and timely delivery of materials from vendors and supplying the same to the other departments.
• Responsible for taking the necessary action for the purchase requests received from the stores and user departments.
• To coordinate all the functions of the team within the department.
• To maintain records and files related to purchasing activities.
• Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

 

Key Responsibilities:

 

People Management

 

• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.

 

Financial Management

 

• Identify optimal, cost effective use of the resources and educate the team on the same.

 

Operational Management

 

•   Receive, examine and process departmental requisitions.
•   Review and verify orders submitted by requisitioning departments.

•   Receive and action requisition from stores and user departments.
•   Counter check whether items indented are contracted or non-contracted and prepare purchase order accordingly.
•   Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
• Compare costs and evaluate the quality and suitability of supplies, materials and equipment.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•   Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
•    Ensure closure of purchase record after delivery of items.
•    Ensure to assist the Materials Manager/Purchase Team Leader in all aspects of the job.
•    Ensure to monitor & handle dispatches to other departments as required.
•    Handle additional responsibilities as and when delegated by top management
• Coordinate operations with Department Coordinators, Team Leaders and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

 

 

Hygiene / Personal safety / Environment:

 

•  Ensures that the workplace and storage areas remain clean and tidy
• Respects the instructions and safety guidelines for the equipment (s)he uses
• Applies the hotel’s security regulations (in case of fire etc)
• Applies the ISO 9001 quality certification requirements that impact his/her role
• Respects the hotel’s commitments to the “Environment Charter” (saving energy, recycling, sorting waste etc) and meets Novotel’ ISO 14001 environmental commitments as applicable to the role, if the hotel is involved in the programme.

 

Key Contacts

 

Liaises with

Responsible for (as assigned)

 

Finance Department

 

 

 

 

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety, and the health and safety of others, in the workplace. 

 

Replacement and Temporary Mission:

Be ready and responsible for any job, which may be assigned by the Management.