Overview

Personal Secretary Jobs in Abu Dhabi – UAE at Miamin Systems LLC

Title: Personal Secretary

Company: Miamin Systems LLC

Location: Abu Dhabi – UAE

Type: Full Time

Category: Administrative/Clerical

• Secretarial support for the CEO and COO.
• Making decisions and assigning work to other staff members in the absence of CEO/COO and deputizing for him.
• Undertake general word processing and excel work to ensure perfect documentation.
• Prepare PowerPoint and other forms of presentations for internal and external stakeholders.
• Handling communications on behalf of the CEO/COO including daily maintenance of digital diary, arranging/accepting meetings and telephone calls.
• Records meeting minutes as required; i.e. fortnightly marketing minutes, monthly management minutes, executive minutes.
• Study issues raised by HR team and escalate if it needs the attention of C-level.
• Manage aspects of team meetings including venue setup, diary notices and documentation.
• Coordinate with marketing team on updating and printing marketing collateral.
• Mail merges and scanning of documents as required.
• Organize and coordinate corporate travel and accommodation arrangements.
• Answer routine questions and obtain and furnish information to stakeholders.
• Keep track of expenses and maintain transparent record for each travel itinerary, events etc.
• Maintain confidentially in communications which are necessary and appropriate for the discharge of role and responsibilities
• Screening telephone calls, and handling requests, and enquiries, when appropriate.
• Composing correspondence and managing databases.
• Liaising with suppliers, clients, and other staff to carry out smooth functioning of company operations.
• Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
• Maintaining and devising office systems, including filing, data management etc.

Who you are
• Excellent communication skills.
• Excellent interpersonal and customer service skills.
• Must be tactful in dealing with people.
• Possess discretion and good judgment and should be an adaptable and versatile individual.
• Organizational skills or management ability.
• Initiative and ability to operate independently.
• Internet and PC proficiency with advanced MS Word, Excel and PowerPoint skills.
• Effectively communicate requests and instructions to individuals and groups.
• Commitment to, and enthusiasm for client service and delivery
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work.
• Ability to work cooperatively and effectively within the team and the organization.
• Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work.
• Possess a personal presentation that reflects a professional image and the values of the organisation

Experience:

• 1 + years proven administrative assistant experience.
• Experience with diary and travel management.
• Experience with conference calling facilities

Skills

Willing to travel
• 1 + years proven administrative assistant experience.
• Experience with diary and travel management.
• Experience with conference calling facilities

 

About Miamin Systems LLC