Personal Assistant To General Manager Executive Jobs in Dubai – UAE at Jumeirah Group
Title: Personal Assistant To General Manager Executive
Company: Jumeirah Group
Location: Dubai – UAE
Type: Full Time
Category: Administrative/Clerical, Hospitality/Catering
Your key responsibilities willinclude: The Personal Assistant assists the General
Typing of allcorrespondence and reports of the Office received in manuscript ordictated form.
Must havean excellent command of the English language, written and spoken,is computer literate, possesses exceptional accuracy and speed inshorthand and typewriting and has the ability to performself-initiated correspondence. Is honest, helpful and able to workunder pressure.
Has allthe necessary paperwork to hand for the current working day. Filingof all Executive Office papers, update system when necessary toensure easy reference. Taking incoming and placing all outgoing telephone callspromptly and courteously in a mature manner. Screening calls toensure elimination of time wasters. Checking the Opera system for guest informationand produce the necessary reports to supports guests’requests.
Reservation, Rest Reservation and Show around bookings for theguests who contact General Manager’s office; conductingin-house site inspections on special requests. Co-ordinating with Media &Public Relations for interviews and publicity. Acknowledging to complaints orcommendation letters from guests and ensuring all the guestscorrespondence is replied to in a timely manner. Preparing Monthly Duty Roster,Monthly Meeting plan and Annual Holiday schedule for Head ofDepartments.
Ensuring VIPguests welcome letters to be signed by GM are prepared on a dailybasis.
Organizingbirthday celebrations and gifts for senior management and VIPguests.
Opening allcorrespondence addressed to the General Manager unless clearlymarked Private and Confidential. Greeting all guests and visitors in a friendly manner anddeal with them appropriately. Scheduling open door meetings for colleagues with
Maintaining adequatestocks of stationery. Receiving daily e-mails for the Hotel and passing them onto the necessary departments in a swift manner. Requestingconfirmation from each department that the e-mail requests havebeen completed.
Takingminutes of meetings and drafting necessary document fordistribution.
Liaisingwith all Department Heads and colleagues in a spirit of team workto ensure a smooth and efficient administration of theHotel.
Keep the General
Manager informed of appointments and meetings scheduled.
Maintaining identical diaries of events, having ready the necessarycorrespondence / reports available to assist at meetings. Reminding Department Heads ofreports due in a timely manner. Working according to the Company’s workload andpressure and being available for overtime when required. Liaising with travel agents onflight arrangements, personal and business. Arranging hotel accommodation. Training junior staff on policiesand procedures applicable in the Executive Office to ensure thatall runs smoothly in P.
A.’s absence. Maintaining a smart, professionaldress code at all times. Keeping all read, told, overheard information of thecompany and management strictly confidential at alltimes.
To apply theCompany’s workplace health and safety policies at alltimes.
To be fully awareof the departmental standards as stated in the Standard Operating
Procedure and to comply with those standards at alltimes.
To complete anyother duties as directed by the relevant managers. Raising PRs in ADACO (purchase requestapproval system) for the Executive Office. About YouIn order to be considered forthis role, you must possess the following selection criteria:
Is a responsible an…