Personal Assistant Jobs in Dubai – UAE at Hilton
Title: Personal Assistant
Location: Dubai – UAE
Type: Full Time
A Personal Assistant is responsible to provide the reporting Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.
** What will I be doing?
** As a Personal Assistant, you are responsible for performing the following tasks to the highest standards:
+ Opens incoming mail, dates stamps, distributes accordingly
+ Sends outgoing mail both interoffice and outside of the hotel
+ Routes mail, faxes and other printed matter
+ Prepares and types correspondence and fairly complex numerical/financial reports as instructed
+ Prepares correspondence on behalf of the management
+ Duplicates, copies and distributes and mails materials for the office
+ Orders and maintains office supplies and equipment
+ Maintains files and equipment in an orderly and professional manner
+ Uses the property’s email system and maintains their email box, as is policy
+ Appropriate business use of telephone and voice mail system
+ Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
+ Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
+ Scrutinizes daily VIP guests
+ Schedules meetings and records meeting minutes
** What are we looking for?
** A Personal Assistant serving Hilton Brand hotels and vacations is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
+ Two year similar experience
+ Strong organization skills, multi-task oriented and good time management
Ability toread listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
+ Prepare official correspondence on behalf of the managements to both internal and external communications verbally and in writing
Ability tosit for extended periods of time and continuously performs the essential job functions
Ability toeffectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
Ability totype 60 wpm
Ability toeffectively transcribe information from handwritten memos and recordings
** What will it be like to work for Hilton?
** Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands ((Use the “Apply for this Job” box below)..hiltonworldwide.com/our-brands/index.php) .
Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
** _Guest Services, Operations, and Front Office_
** _Personal Assistant_
** Requisition :