Overview
Office Receptionist Jobs in Dubai at MAGRABi Retail Group
Title: Office Receptionist
Company: MAGRABi Retail Group
Location: Dubai
JOB PURPOSE
Provide administrative support and coordination for overall front office activities, including the reception area, mail, small purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.
QUALIFICATIONS AND EXPERIENCE
Preferably bachelor’s degree of hospitality or administration.
2 years of experience in the office administration,
Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook etc.
Having strong communication and relationship management skills
Planning and organizing skills, problem solving and details orientation skills
JOB RESPONSIBILITIES
Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Supervises and coordinates overall administrative activities for the Office, including meeting rooms reservations and tidiness. Organizing events such as but not limited to birthday parties, team building activities, training arrangements, etc.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
Responsible for all travel arrangements, and meeting room bookings (flight tickets, hotel reservations, visa issuing, hotel transfers, issuing purchase orders
Responsible for the facilities day-to-day operations (such as couriers, mail, shipments, etc.)
Supervise office clerk, plans driver’s agenda and root based on ad-hoc business needs.
Handle petty cash for guests’ reception and for the purchase of office supplies and stationery.
Managing third parties, and office service vendors, price negotiation, and managing their contracts
Develops and maintains office forms and procedures and assists with administrative tasks.
Answers central telephone system and directs calls accordingly.
Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
Assists visitors with the use of department facilities.
COMPETENCIES
Collaborating with others
Customer Service Orientation
Initiative & Achievement Orientation
Flexibility
Show more
Show less
