Office Manager/Emirati Jobs in Dubai – UAE at Bupa
Title: Office Manager/Emirati
Location: Dubai – UAE
Type: Full Time
Position: Office Manager (Emirati national preferred)
Job Introduction We are looking for an Office Manager & HR Support for our Bupa Global Middle East office based in UAE. This role will busy and demanding role which will leverage experience (within UAE) from previous personal assistance or senior administrative perspective. This role will support multiple stakeholder and will have three distinct elements to it which will need equal support.
PA support to UAE Country HeadHR Support to our People Consultant Day to day office coordination responsibilities Role Responsibility
Personal Assistant ( UAE Country Head) Diary and effective ‘gatekeeper’ management for UAE Country Head’s diary ensuring the most effective use of Country Heads time. Ensure pre meeting materials are made available when Supports the Country Head to prioritise workloads and diary commitments Carry out meeting related activities such as take actions, issue minutes and follow up actions with responsible person within agreed timescale Organise documentation for meetings/teleconferences including agendas, minute preparation & distribution Preparation of packs in readiness for meetings, drafting presentations, preparing reports and documentation etc Coordinating functions, managing logistics (meeting room/venue bookings) Travel arrangements /expenses To screen incoming calls, gauging their importance and whenever appropriate dealing with enquiries with tact and diplomacy To draft routine correspondence, type documentation to a high standard, and produce legal documentation and reports, including the use of competent computer skills to produce letters, reports, presentations and other documentation as required To ensure all correspondence is dealt with swiftly and to deadlines and to prepare replies on various matters on a daily basis by letter to external contacts or by memos/e-mails to internal colleagues
Organisation of the security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems, that there is an appropriate system of key holding management, that periodic reviews off site security are conducted and that appropriate progress is followed through. To issue and monitor the use of security cards and keys Ensure the standards of cleanliness are high, and that the cleaning contract is value for money.
To draw up maintenance schedules and set routine programmes of work for cleaning staff, premises and grounds maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all school buildings and premises. To ensure that all statutory elements of health and safety are implied and undertaking responsibility for monitoring first aid and emergency supplies and equipment and maintaining the premises in a safe and healthy condition and to a high standard.
Will link in with the UK H&S Manager as required In co-operation with the Fire Service, to be responsible for the installation and maintenance of all firefighting and fire alarm systems. To ensure the maintenance and periodic checking of fire and other safety equipment by specialist contractor. To undertake the operation and periodic checking of the fire alarm system and equipment as detailed in the Fire Safety log book.
To initiate and record regular fire drills To be responsible for the ordering and checking of invoices, monitoring of …