Office Administrator Jobs in Dubai at Deewan Equipment Trading LLC

Title: Office Administrator

Company: Deewan Equipment Trading LLC

Location: Dubai

Job Summary:
The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.
Supervisory Responsibilities:
· May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.
· Provides high-level administrative support to an assigned executive or director-level employee.
· Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
· May conduct research (within skills and expertise) to assist with projects or inquiries.
· Coordinates and schedules travel, meetings, and appointments.
· Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
· Responds to and resolves administrative inquiries and questions.
· Welcomes and directs visitors and clients.
· Answers and transfers phone calls, screening when necessary.
· Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
· Performs other related duties as assigned.
Required Skills/Abilities:
· Detail-oriented and professional.
· Exceptional communication skills.
· Extremely proficient with Microsoft Office Suite.
· Basic understanding of office equipment.
· Basic understanding of clerical procedures and systems such as recordkeeping and filing.
· Ability to work independently and reliably.
· Flexible and adaptable in various situations and when interacting with many different personalities.
· Ability to organize and prioritize tasks including delegation of tasks when appropriate.
· Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
Education and Experience:
· Associate’s degree required, Bachelor / Master’s degree in related field preferred.
· Minimum five years of experience in a related role required with some supervisory experience preferred.
· UAE Driving license is an added advantage.
Job Type: Full-time
Salary: AED3,000.00 – AED5,000.00 per month
Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)

About Deewan Equipment Trading LLC