Overview

Logistics Assistant (Commodity Accounting) Job in Hodeidah, Yemen at World Food Programme

Job Description

ORGANIZATIONAL CONTEXTJob holders report to Logistics Officer, a Head of Unit, or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.JOB PURPOSETo implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. KEY ACCOUNTABILITIES (not all-inclusive)

  1. Assist in management of commodity accounting data quality and integrity.
  2. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
  3. Collect and compile data, produce and/or contribute to reports (e.g. Outstanding Delivery Report, MMC report, physical inventory status report, losses report, warehouse management report, consolidated delivery report) and ensure information accuracy in corporate systems in support to informed decision-making.
  4. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
  5. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
  6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
  7. Ability in providing technical support in the SAP corporate system in the absence of the commodity accounting unit’s supervisor.
  8. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
  9. Ability to Participate in monthly physical inventory checks and reconciliation of PI count stock and SAP corporate system stock.
  10. Ability to identify and communicate any issues that may arise within the unit to the commodity accounting unit’s supervisor.

Skills

STANDARD MINIMUM QUALIFICATIONSEducation: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.Language: Fluent (level C) English and Arabic in both oral and written communicationExperience: At least four years of experience logistics (food Stock)DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Experience using SAP(WINGS) corporate system.
  • Experience analyzing data on commodity accounting and drafting reports.
  • Experience in providing technical business support in corporate systems.

4Ps CORE ORGANISATIONAL CAPABILITIESPurpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
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Job Details

Job Location
Hodeidah, Yemen

Company Industry
Non-profit Organization

Company Type
Non-Profit Organization

Job Role
Logistics and Transportation

Employment Type
Unspecified

Monthly Salary Range
Unspecified

Number of Vacancies
Unspecified

About Company

Company: World Food Programme

Company Location:  Hodeidah, Yemen

Job Category: Non-profit Organization

About World Food Programme