Legal Administrator Jobs in Al Khobar at Air Products
Title: Legal Administrator
Company: Air Products
Location: Al Khobar
Job Description And QualificationsPosition:Legal AdministratorReports to:Contracts AdministratorDepartment:LegalLocation:Jizan, Saudi ArabiaPurposeJIGPC legal administrator is responsible for the successful daily operations of the legal department. He/she acts as a liaison between the legal department and administrators of other departments within the company. The role is accountable for indexing and filing correspondence, creating case binders, maintain files, format and file applications, administrative support, arranging meetings and sending reminders, maintaining the legal department calendar and sending reminders, data entry support, contracts administration, assist in projects, maintain log for deadlines and sending reminders to relevant legal department members.
Transcribes and proofreads legal documents.
Filing, organizing, scanning, copying, and transmitting legal documents
Organizing legal department members’ schedules i.e., travel arrangements, meetings, and processing invoices
Direct day-to-day office operations, provide administrative support for legal services, and enforce office procedures.
Communicate across departments ensuring contracts for office equipment, software, hardware, and office supplies are up to date
Organize meetings and events, which may occur off-site.
Tracking documents for execution
Build and manage the database for contracts, NDAs and other types of documents as requested
Maintaining a policy/procedure library on SharePoint
Ensuring policies/procedures are duly approved before posting
Maintain a schedule to regularly review and update policies/procedures
Maintain a library of corporate filings
Supporting the Contracts Administrator in liaising with Board Managers’ and Committee Members’ assistants to arrange for quarterly scheduled (and special) meetings, and in updating the General Counsel, CEO and CFO on the meetings’ attendance arrangements.
Supporting the Contracts Administrator in following up with Board Managers’ and Committee Members’ assistants for the signing of resolutions and minutes of meeting, and updating the General Counsel, CEO and CFO accordingly.
Supporting the Contracts Administrator in following up with colleagues within the Company on the renewals of regulatory permits/filings, and maintain database.
Supporting the Contracts Administrator in maintaining a database of all signed Board and Committees’ resolutions and minutes of meeting.
Supporting the Contracts Administrator in assisting the General Counsel, CEO and CFO in the preparation of the agendas of upcoming Board and Committee meetings, and maintaining relevant records.
Minimum Requirements and Qualifications
Must possess a minimum of 3 years of experience in legal administration
Punctual, reliable and must have strong communication skill
Able to work in a team and produce quality output under tight deadlines
Strong verbal and oral communication skills, both in Arabic and English
Self-motivated and strong analytical skills
Attention to detail, prioritization skill and time management
Quick learner with a positive attitude
Maintain a strong relationship with key groups
Motivational and communication skill
Proficient handling Microsoft office skill, word, excel, and PowerPoint
High level of diplomacy and tact ensuring confidentiality of information
Able to plan to organize schedule and budget productively
Middle East, Egypt & Turkey