Overview

Leasing Administrator Jobs in Dubai at Al-Futtaim

Title: Leasing Administrator

Company: Al-Futtaim

Location: Dubai

Job Requisition ID:141834

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the Role

In this position, you are responsible for:

Executing the tactics of the AFGRE Leasing Admin strategy that is aimed at meeting AFGRE’s overall objectives.

The accurate completion of paperwork of current and prospective tenants.

Updating of data into Yardi

You will also ensure that you:

Are familiar with a variety of the leasing field’s concepts, practices, and procedures.

Consistently apply your experience and judgement to plan and accomplish goals.

Effectively work with the team and support departments.

KEY ACCOUNTABILITIES:

Legal:

Arranging Documentation:

Ensure that documents required are completed (Booking Form, Booking Deposit Receipt, Tenant Information Sheet, Valid Passport Copy with Visa Page Residence, Correct Lay-out, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory and Allotment Letter for Al Futtaim Staff). Prepare LAF for higher management signature. Prepare lease agreement contract as per the approved LAF. Collect payments and issue receipt. Dispatch tenant’s executed copy. File tenants documents (LAF & Lease Agreement) according to the property and unit number

Asset/Property Management:

Assisting the Leasing Admin team to draft all hardcopy correspondence and documentation with regard to the lease agreements that are to be renewed or re-geared, as above.

Special Projects:

Ownership of a limited number of leases, based on volume, to be processed and executed.

Reporting:

Progress Reports:

Assists the Leasing Admin team on the preparation of the progress reports on weekly/monthly/annual basis as appropriate, including tenancy schedules, renewal schedules, rent concession sheets, and tracking sheets.

Brand Profiles:

Maintenance of a Brand Profile Log and responsible for receiving “Shop Application Form” from prospective tenants. Communication with prospective tenants will be required.

Administration:

Assist the Leasing Admin team in updating tracking sheets, preparing presentations as well as LPO’s. Also responsible for inventory management of office supplies & replenishment, hard & soft filing for Retail & Commercial Portfolios and other ad hoc admin tasks as set by the Lease Admin Manager.

Financial Data Entry and Maintenance

In collaboration with the Leasing Admin Manager, is responsible for data entry and maintenance of records as follows :

Ejari:

Responsible forinputting of all lease contracts (for Commercial and Retail) in Ejari system.

JOB CONTEXT:

In this position you will operate within th…

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About Al-Futtaim