Overview

Human Resources Associate G6 – Aden Job in Aden, Yemen at World Food Programme

Job Description

ORGANIZATIONAL CONTEXT

The staff member will work at the Area Office Aden. She/he will work under the direct supervision of the Area Human Resources Officer.

JOB PURPOSE

The staff member will work at the Area Office Aden. She/he will work under the direct supervision of the Area Human Resources Officer.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Responsible for all HR tasks at the sub-office Aden;
  2. Responsible for SSA recruitment
  3. Focal point for all recruitments for all Aden Area-Office positions, ensuring all posts requests adhere to HR policy requirements i.e. approved requests, budget availability, appropriate TOR, etc.;
  4. Preparation and updating of Aden organogram;
  5. Assist in reviewing all TOR’s in Aden office in coordination with the head units and direct supervisors;

KEY ACCOUNTABILITIES – PART 2

  1. Daily update the Staff Lists including the International Staff List;
  2. Up-date the Staff Security List for Aden Area-Office and related hubs;
  3. Coordination with hiring managers for timely shortlisting and compilation of relevant tests for selecting candidates;
  4. Contribute to the effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements.
  5. Support staff capability building, working with managers to understand individual skills and business requirements, and organizing development solutions which equip people with the skills and knowledge required to meet current and future challenges;

KEY ACCOUNTABILITIES – PART 3

  1. Support and deliver on-boarding activities to ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organization;
  2. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders;
  3. Conduct straight forward data analysis under close guidance of the Area HR Officer, to support others on projects or contribute to process efficiencies and improvements;
  4. Focal point for training on the benefits of and utilisation of PACE as a staff development tool;
  5. Sharing of all the HR Reports with the concerned on a regular basis as per HR established systems.
  6. Focal point for HR Workspace and Share-drive.
  7. Focal point for organizing HR document for Audit;
  8. Perform related duties at the request of the supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

TERMS AND CONDITIONS

TERMS AND CONDITIONS 

1. SC holders are eligible only if they have minimum cumulative 1-year experience in WFP 

2. WFP staff who are still under probation period are not eligible to apply for another GS position.

3. WFP staff on FT contracts must have completed one year in the current position to be eligible to apply for another FT position.

4. The applicant should either be a Yemeni national or have a valid Yemeni Residence/work permit at the time of application.

5. Only candidates who are short-listed will be contacted

6. Applications must be submitted online with: 

• Use English language only

• Indicate all your job TOR 

• Indicate clear years of experience with each job

Skills

STANDARD MINIMUM QUALIFICATIONS

Procedures and regulations:

Know the procedures and regulations that govern WFP Human Resources and be able to answer questions from staff.

 

Experience: Five or more years of progressively responsible experience in the relative business stream with experience in general administrative work.

 

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. 

Language: Fluency level C in both oral and written communication in English and Arabic.

 

STANDARD MINIMUM QUALIFICATIONS – PART 2

Knowledge and Skills:

  • Proficient in the use of office equipment and computer software packages such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete process under minimal supervision.
  • Use tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Knowledge of HR processes.

Expected Results

 

At G6 level: Well organized, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit.

 

Success Factors

At G6 level: Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Proficient in the use of office equipment and computer software packages such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete process under minimal supervision.
  • Use tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Knowledge of HR processes.
  • Well organized, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit.
  • Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.

Job Details

Job Location
Aden, Yemen

Company Industry
Non-profit Organization

Company Type
Non-Profit Organization

Job Role
Human Resources and Recruitment

Employment Type
Unspecified

Monthly Salary Range
Unspecified

Number of Vacancies
Unspecified

About Company

Company: World Food Programme

Company Location:  Aden, Yemen

Job Category: Non-profit Organization

About World Food Programme