Overview

Human Resources Assistant (G5) Aden Job in Aden, Yemen at World Food Programme

Organizational Context

The staff member will work at the Area Office in Aden. She/He will work under the direct supervision of the Human Resources Associate and the overal supervision of the Head of Human Resources Officer, Area Office.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. 

KEY ACCOUNTABILITIES (not all-inclusive)

Administration of SC and SSA salaries:

• Organize and prepare SSA and SC Payroll information in accordance to the annual schedule, and then forward to finance for monthly salary.

• Coordinate with Finance to solve complains and issues arising on payments for SC and SAA contractors.

• Regularly arrange and ensure a well-organized filing and archiving of documents of the payroll in folders created for this purpose.

• Administration of Overtime for FT/SC/SSA 

Administration of SC & SSA contracts:

• Implement the alert mechanisms to inform the Heads of Unit and supervisors, two (2) months in advance of SC and SSA contracts that are coming to an end.

• Receive and check the evaluations ready for submission to the HR Officer for approval.

• Take action on contract renewals or extension/non-renewal or non-extension, ready for signature.

• Ensure proper documentation and proper filing of the documents for ease of reference.

KEY ACCOUNTABILITIES – PART 2

Evaluation of SC & SSA contractors:

Monitor and ensure receipt of Evaluation Reports for all SC & SSA contractors at the end of the contract. Once the reports are signed by the HRO, ensure proper archiving.

HR Report/Statistics:

• Daily update of the staffing list/data.

• Daily update and maintenance of the HR statistics table.

• Regular update of the organization charts.

• Daily update of the ‘Recruitment Table’.

• Daily update of the Security List.

Alternate to HR Assistant GS-4.

Perform related duties at the request of the supervisor.

Procedures and regulations:

A clear understanding of the WFP Human Resources procedures and regulations and be able to answer questions from staff in all areas of responsibility including payroll, leave

entitlements, etc.

Others as required

About Company

Company: World Food Programme

Company Location:  Aden, Yemen

Job Category: Non-profit Organization

About World Food Programme