HR and Administrative Manager Jobs in UAE at OilExec

Title: HR and Administrative Manager

Company: OilExec

Location: UAE

Type: Full Time

Category: HR/Recruitment, Administrative/Clerical

Experience:5+ YearsJob Category: -Human ResourcesEducation Basic Job Type Permanent

Other Details


Directs and coordinates Human Resources activities in Middle East and Asia, such as recruitment, performance management, personnel development and training, compensation and benefits, payroll administration

Manage the Administrative activities and the HR and Admin department of the company and related objectives


ADMINISTRATION MANAGEMENT (Dubai Office and workshop)

Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees

Supervise the admin activities which include: Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage. IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer. Local and overseas travel for visitors and personnel Accommodation, hotel booking and car rental management Office cleaning services and plant maintenance

Represent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)

Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updates

Participate in certification (HSE, OFC) renewal process

Manage staff accommodation (workshop, VIE)

HR MANAGEMENT (Middle East and Asia)

HR Policies and Procedures

In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture

Make sure that policies and procedures are communicated, understood and applied

Make sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)

Ensures legal compliance by monitoring and implementing applicable labor regulations


Prepare or review personnel job descriptions

Liaise with recruitment agencies on job post search

Revise department organization/structure and organize recruitment accordingly

Post job adverts on company’s LinkedIn page and career website

Conduct interviews and selecting Candidates

Ensure an efficient onboarding process for the new hires

Assist other member of HR Team as Talent soft Administrator on the recruitment module

Manage HR Employee Administration

Prepare Job Offers and Employment Agreements

Provide HR services to the employees such as salary certificates, NOC, etc.

Ensure personnel records are maintained (documents and data in the HR software)

Coordinate new employee arrival

Manage employee’s medical insurance

Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,

Prepare monthly payroll in coordination with accounting Department

Manage employee separation activities and disciplinary procedures

Understand deployment planning and specific compensation system of the deployment team

Leave Management and other accruals

Register leave requests in HR Works and maintain holiday planner

Produce quarterly leave report and communicate it to department heads

Annual flight tickets register and payment

Rotation schedule update when required

Compensation and Benefits

Prepare and make recommendations to management for annual salary review and bonus

Lead …


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