Executive Secretary Jobs in Abu Dhabi – UAE at SUNDUS RECRUITMENT & OUTSOURCING SERVICES LLC
Title: Executive Secretary
Company: SUNDUS RECRUITMENT & OUTSOURCING SERVICES LLC
Location: Abu Dhabi – UAE
Type: Full Time
Category: Administrative/Clerical, Management
Position: Executive Secretary (UAE Nationals)
Â·Primary point of contact for providing administrative support, processing requests, answering questions, updating records.
Â·Manage the overall operation of manager’s office and ensure it runs smoothly.
Â·Dispense assignments as empowered by manager to make manager available to focus on critical issues.
Â·Respond to internal and external clients and address their requests, concerns, issues, and questions.
Â·Promptly answer phone calls, deliver messages in a timely manner, and ensures messages are clear,
Â·Maintain and organize files for quick retrieval of important information
Â·Manage time and priorities of manager to ensure that all items on manager’s calendar/diary are a good use of their time.
Â·Plan, organize, and schedule meetings/events for manager and organization.
Â·Make travel arrangements for manager.
Takedown minutes of the meeting and follow-up on action plans.
Â·Author/prepare and review correspondences, briefings, and documents.
Â·Read, review, and prioritize manager’s email to determine required action and keep volume manageable.
Â·Ensure continuous flow of email in and out of manager’s office.
Â·Prepare presentations for executive management
Responsible for collating, distrusting documents/materials for board meeting.
Please send your CV to (Please contact us using the “Apply for this Job Posting” box below)
BachelorÃ¢â‚¬â„¢s degree in Business Administration or equivalent
5-7 years of related experience required
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access)
Excellent written and verbal communications skills in English and Arabic mandatory
Excellent project management and organizational skills
Attention to detail in composing, typing and proofing materials, establishing priorities, flagging items for executive leaders attention and meeting deadlines
Firm sense of responsibility
Ability to maintain high level of confidentiality
Work jointly with other directors and staff
Identify opportunities and work with little direct supervision