Document Controller – Contracting Company Jobs in Abu Dhabi at TORNADO GROUP

Title: Document Controller – Contracting Company


Location: Abu Dhabi

The main Responsibilities of the job
1. Responsible for coordination of construction projects, as well as the necessary administrative duties associated with each contract.
2. Handle the clerical and logistical duties associated with the projects.
3. Carefully reviewing time submissions and alerting department heads to inconsistences or discrepancies in time reporting
4. Monitor the number of hours of labor a construction project is using and the rates of the different workers who are at the site.
5. Collect worker-related data, enter them into a spreadsheet, and submit data to the HR Admin department, where payroll is processed within the specified timeframe and budget.
6. Part of the quality control process requires preparing documents at each stage of the schedule and checking the quality of the construction work to produce reports.
7. Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored.
8. Set up, copy, scan and store documents & create templates
9. Manage requests for documentation
10. File documents in physical and digital records and ensure appropriate storage
11. Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
12. To liaise with and distribute project related information with all levels of the project team and potentially external parties
13. Manage processes around documentation within the organization & undertake any other ad-hoc duties as required
14. To prepare daily petty cash expense reports and submit them to the Accounts.
15. Well aware of all types of quality documents like Checklist, RFI, method statements, Non-conformance report, Technical queries, Inspection assignment package, Material Request, Technical Approval Request and other miscellaneous project contract documents.
16. Maintaining log for the following Activities as: Letter Inn, Letter Out, IRF, Permit, MS, ITP, MAT, PQD, O&M, Preliminary Drawings, Shop drawing, IFC Drawings, Detail Design Drawings & As built Drawings.
17. Maintain Correspondence log for submitting and receiving of project related all documents. Maintaining weekly/monthly QC documents & logs for all incoming & outgoing correspondence.
18. Maintaining logs related to the different activities as IRF, RFIS, FCD, NCR, IFC Drawings, permits, MS, MAT-PQD, ITP, LAB TEST REPORTS, GENERAL LOG, LETTER INN, LETTER OUT, CSR, MSDS, QCR, WPS, CWP and etc…
19. Monitoring site weekly progress meeting & preparation of weekly inspection schedule for respective departments.
20. Maintaining & updating the log of IFC & Vendor drawings for all discipline & keeping the hard & soft copies as per project requirement.
21. Send Draft Invoice of Construction Progress Payment Certificate to the Consultant for follow up the payment.
22. Send CPPC (Construction Progress Payment Certificate) to the Client for releasing the payments
23. Maintain confidentiality around sensitive documentation
24. Prepare ad-hoc reports on projects when required
25. Prepare reports for each project and ensure that the schedule and budget are maintained by tracking invoices and coordinating with other team members.
26. Ensure proper feedback, follow up and update on the tasks assigned by Line Manager.
Job Type: Full-time
Salary: From AED1.00 per month
Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)


UAE CONTRACTING COMPANY: 5 years (Preferred)