Overview

Document Controller Jobs in Dubai – UAE at JAMS HR Solutions

Title: Document Controller

Company: JAMS HR Solutions

Location: Dubai – UAE

Type: Full Time

Category: Business, Construction

Job

Responsibilities:

• Handling intake, scanning, verification, and archiving of documentsin physical and digital records
• Updating andmaintaining document management systems and physical records.
• Maintain confidentiality around sensitiveinformation.
• Prepare and float tenderinvitations (ITTs, RFPs, RFQs…etc.) Prepare Tender

Documents and maintain a record of all the tender queries andRFIs.
• Prepare the replies to the tenderquires as per management instructions and prepare Notice totenderers.
• Receive all the tenders andensure full compliance with the ITT instruction.
• Prepare Tender analysis as per managementinstructions.
• Submit Post Tender

Clarification (PTCs) where applicable.
• Prepare LOAs for the winning tendered and prepare final contractdocuments for signature.
• Maintain fullrecord of all project communications, prepare, and submit lettersto all stakeholders as per management instructions.
• Maintain full list of approved vendors and maintain thevendors registration process and contact details.
• Maintain all project drawings from Tender drawings, IFC,Authorities approved drawings and all approved revisions inchronological order.
• Maintain all projecthandover documents, including as-built drawings, Operations andMaintenance catalogs, and all warranties.
• Maintain full record of the weekly and monthly reports receivedfrom the consultant’s contractor’s andfacilities management companies.
• Performother secretarial and administration duties as needed.

Job

Requirements:

• Minimum 5 yearsof work experience as a Document Controller/ Secretarial work inUAE, preferably with a Construction Company, Engineering

Consultant, or a Developer.
• Degree inrelevant filed from a reputed organization.
• Familiarity with project management isrequired.

 

About JAMS HR Solutions