Company Secretary Jobs in Dubai at Stanley Mac

Title: Company Secretary

Company: Stanley Mac

Location: Dubai

One of our clients who is one of the largest investment firms in the UAE is looking for a Company Secretary. The role will be based at their offices in Dubai.

Role Overview

The role holder is responsible for improving the workflow efficiency of the Board of Directors and Committee Members by organizing and executing all board/committee programs which include but is not limited to ensuring boards instructions and decisions are carried out, developing agendas, inviting appropriate attendees, resolving all logistical issues and providing other administrative support to the board as required.

The Company Secretary will be reporting to and working with the Board of Directors, Board Committees, Group CEO, Group Management, Vice President – Legal, Internal Audit, Head of Compliance and Risk, Shareholders, Advisors to the Board, and Regulators.

Key Responsibilities

Manage Board related correspondence before and after meetings and ensure timely distribution of agenda items and delivery of hard or electronic copies, or both

Registering the Board resolutions and voting results and keeping them in a special and organized record, including the names of attendees and any expressed reservations. These minutes shall be signed by all attending members

Draft and execute the various resolutions, circulars, terms of references, minutes of meetings, etc. as required by the management.

Coordinating with the company executive administration regarding resolutions of the Board and its committees and reporting on their implementation and application

Update, maintain, and safely store the Minute Book, voting, and other legal documents and provide such documents relating to the Board and shareholders as and when required by authorized persons. These records may include a copy of the founding documents, lists of directors, board and committee meeting minutes, financial reports, and other official records

Maintain official records of members of the organization and Board and ensure that records are available when required for reports, elections, referenda, votes,

Ensure that the Board’s Policy Manual contains all Board directives and that such policies are systematically subject to Board review

Oversee the systems that ensure that the Group Board and Board Committees comply with the committee charters, SCA requirements, and company bylaws.

Regulating the disclosure record of the Board and the Executive Administration in accordance with provisions stipulated by SCA and the applicable legislation and providing advice to Board members on the same.

Assist in conducting the Board & Committees evaluation and performing any such other tasks as assigned by the Board from time to time

Key Requirements

Bachelors/master’s degree in related field

Minimum 7 years of relevant experience

Experience in providing Board Secretarial services and/or having worked in an administrative

A keen eye for detail and in-depth knowledge of SCA regulations

Excellent communication and business writing skills

Highly organized and able to meet strict deadlines

Discretion when handling confidential information

Ability to hold the attention and respect of directors and senior management

Effective stakeholder management

Excellent computer skills, with strong knowledge of MS Word and PowerPoint

Must be an Arabic Speaker

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About Stanley Mac