Bid Coordinator Jobs in Dubai at RA International

Title: Bid Coordinator

Company: RA International

Location: Dubai

Do you have a BS/BA degree, or equivalent and relevant experience with a minimum of 5 years of experience in tender and bid management? Are you looking for a Bid Coordinator role to be based in Dubai? if Yes then RA International is looking for you!

The ideal candidate must have good Knowledge and experience as a Bid Administrator or in an Administrative role. Knowledge of a commercial Bid/Procurement or business development environment. Experience in writing persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition. Fluent in verbal and written English with an excellent eye for detail. Intermediate, or more, French language skills desirable.

Roles and Responsibilities :

Receive, process, record, and track all incoming tenders and alerts

Take ownership of internal tender/outcome tracking systems

Maintain all tendering/response portals with up-to-date company information/documents

Support with the formatting/quality control activities of bid/tender applications and supporting material

Provide general administrative support in a timely manner

Co-ordinate communication across the bid team for individual tender cycles

Conduct research projects upon request of BDM

Be responsible for sourcing and providing information and documents from the Bid Library

Complete and manage the submission of PQQ responses, updating and maintaining the PQQ knowledge base and relevant material on Sharepoint

Assist the Bid Writer in the layout, formatting, and compiling of bid submission documents

Administer and maintain the RA CRM system

Assist with the production of final bid documents and arrangements to supply these documents to the customer within the defined tender deadline.

Maintain the status of generic proposals and work with Bid Manager to ensure they are reviewed, revised, and reapproved as necessary

To organize Bid Team Reviews, and Bid Submission Reviews ensuring that respective agendas, attendance lists, and action trackers are up to date

Liaise with the company’s Document Controller to ensure the safekeeping of classified documents, adhering to government procedures and regulations

Undertake other administrative tasks as required.

Opportunity searching & project tracking including market and project-related intelligence

Ensure bid data is updated regularly & accurately to aid the production of bidding statistics & analysis

Review Technical/Commercial Clarification Requests received from Clients

Proactively collaborates and seeks input and support from Corporate departments (Legal, Health & Safety, Human Resources) and completes all required client forms or questionnaires required in the proposal package

Understands and incorporates RA’s branding while balancing client needs and requirements

Cooperate with the BM in all Bid Handover workshops and lead on the Technical and Commercial submission overview ensuring all key details are presented

Cooperate with the BM in all “Lessons Learned” exercises, and incorporate amended processes, policies, and procedures into future Technical and Commercial proposals

Process Monitoring and Improvements:

Research best practices and implement tailored solutions for Bid Team

Developing and conducting workshops related to bid processes and RAMS

If this describes you, then app…

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