Administrative Assistant, Kawader Program Jobs in Abu Dhabi – UAE at NYU Abu Dhabi

Title: Administrative Assistant, Kawader Program

Company: NYU Abu Dhabi

Location: Abu Dhabi – UAE

Type: Full Time

Category: Administrative/Clerical, Law/Legal

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Administration Assistant for the Kawader Program, reporting to Associate Director, Research Public Outreach & Kawader Program.

The Administration Assistant will be required to perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature pertaining to the Kawader Program and the Research Outreach department. They will be required to respond to inquiries displaying a comprehensive knowledge of the Kawader program’s activities, policies and researchers, assist with the prioritization of office activities (and delegate to and monitor work of student and/or casual employees), compose letters and correspondence, perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions and monitor moderately complex budgets and/or grants.

Key Responsibilities:

Serve as source of information to the students, staff and researchers and faculty on policies, procedures, office activities and Kawader program specifics

Respond to general inquiries, application inquiries, resolve routine problems, and consult with supervisor or others, as needed, on more complex issues

Kawader recruitment: Screening of application via interfolio, shortlist CV’s for supervisor’s review

Responding to potential applicant inquiries

Schedule interviews and conduct regular updates on recruitment master-sheetCompose routine letters/presentations and correspondence for supervisor’s review and approval

Proofread documents for accuracy and completeness

Perform other general word processing and data entry duties

Create and update spreadsheetsSchedule appointments, maintain individual and/or department calendar

Scheduling/logistical coordination of individual catchups with researchersMonitor activity of moderately complex department budgets and/or grants and maintain data on spreadsheets

Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor

Keep track of OTPS expenses and overall Kawader Payroll/Budget for supervisor’s reviewUpdate Kawader web pages

Utilize desktop publishing software to design and produce materials for the department (e.g. flyers and posters).Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.

Required Education:

Bachelors Degree

Required Experience:

2 Years or more within an Office Environment (ideally in an academic setting)

Fluency with MS Office (Power Point, Excel, Word, etc.)

Fluent with spreadsheet creation and analysis

Excellent verbal and written skills

Team player and works well under pressure and deadlines.


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