Administration Associate SC6 – Gaziantep Job in Gaziantep, Turkey at World Food Programme
ORGANIZATIONAL CONTEXTThe job holder based in Gaziantep with travel required when needed and report to the Head of Gaziantep Area Office and technically report to the Administration Officer in Ankara.At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.JOB PURPOSETo coordinate and provide high quality, client-focused and value-for-money oriented administration services.KEY ACCOUNTABILITIES (not all-inclusive)1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
STANDARD MINIMUM QUALIFICATIONSEducation: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.Language: Fluency in oral and written communication in English and Turkish. Knowledge: A minimum of 3 years of relevant experience is required.Residency Status: Candidates are required to be Turkish nationals or to have a valid residency permit of at least 6 months in Turkey.OTHER SPECIFIC JOB REQUIREMENTS
- Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook)
- Behavioural competencies such as Action Management, Client Orientation, Cognitive Capacity, Innovation, Partnering and Teamwork.
- Ability to proactively identify and recommend areas for improvement to the design and delivery of administrative services.
- Ability to build relationships with a variety of individuals across functions.
- Ability to maintain confidentiality.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
- Has provided ad-hoc guidance to new staff members.
- Job Location
- Gaziantep, Turkey
- Company Industry
- Non-profit Organization
- Company Type
- Non-Profit Organization
- Job Role
- Employment Type
- Monthly Salary Range
- Number of Vacancies
Company: World Food Programme
Company Location: Gaziantep, Turkey
Job Category: Non-profit Organization