Admin Assistant, (Temporary) Jobs in Dubai at ITP Media Group

Title: Admin Assistant, (Temporary)

Company: ITP Media Group

Location: Dubai

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, GQ and Construction Week.

The incumbent will play a key role in understanding the needs of the PA to the CEO and matching the relevant support. The key duties of the role will include extensive research, analysing and collating said research, and creating an ever-evolving database. Providing support with any other projects may be required from time to time. This position will also provide support to the daily operations within the corporate affairs division including dealing with suppliers, data gathering and reporting. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Requirements KEY RESPONSIBILITIESAdmin Assistant will primarily be responsible for but not limited to the following:

Support the PA to the CEO with research projects

Conducting extensive research

Gathering and comparing resources

Ensure data is factual

Analyze data using various statistical methods

Summarizing findings on project

Assist in the preparation of regularly scheduled reports

Develop and maintain a e-filing system

Order office supplies and research new deals and suppliers – where possible

Maintain detailed contact lists for various research projects

Provide general support to both PA and Corporate Admin Director

Various ad hoc requests

Technical Competencies

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Behavioural Competencies

Enthusiastic and positive personality

High degree of professionalism

Organizing & Planning

Problem solving

Person Requirements

Strict confidentiality

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task


Min. High School Diploma/GCSE


1-3 years of experience

BenefitsBenefits being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.

We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, medical insurance and a generous leave entitlement scheme.

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About ITP Media Group