Overview
Admin Assistant, (Temporary) Jobs in Dubai at ITP Media Group
Title: Admin Assistant, (Temporary)
Company: ITP Media Group
Location: Dubai
ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, GQ and Construction Week.
The incumbent will play a key role in understanding the needs of the PA to the CEO and matching the relevant support. The key duties of the role will include extensive research, analysing and collating said research, and creating an ever-evolving database. Providing support with any other projects may be required from time to time. This position will also provide support to the daily operations within the corporate affairs division including dealing with suppliers, data gathering and reporting. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Requirements KEY RESPONSIBILITIESAdmin Assistant will primarily be responsible for but not limited to the following:
Support the PA to the CEO with research projects
Conducting extensive research
Gathering and comparing resources
Ensure data is factual
Analyze data using various statistical methods
Summarizing findings on project
Assist in the preparation of regularly scheduled reports
Develop and maintain a e-filing system
Order office supplies and research new deals and suppliers – where possible
Maintain detailed contact lists for various research projects
Provide general support to both PA and Corporate Admin Director
Various ad hoc requests
Technical Competencies
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Behavioural Competencies
Enthusiastic and positive personality
High degree of professionalism
Organizing & Planning
Problem solving
Person Requirements
Strict confidentiality
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Qualifications
Min. High School Diploma/GCSE
Experience
1-3 years of experience
BenefitsBenefits being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.
We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, medical insurance and a generous leave entitlement scheme.
