Admin Assistant

MAIN DUTIES & RESPONSIBILITIES as Admin Officer- Commercial Assistant

• Keep tracking the tenders and their results. Documenting them with the document controller for quick reference in future.
• Preparing MSDS/TDS/COA documents whenever required to submit them to our clients.
• Documenting the list of samples collected and sent to labs. Monitoring and entering the results or keeping the lab reports.
• Preparing a document with all the client specifications mentioned in an RFQ as a checklist to verify the quotes we received are in-line with our requirement.
• Uploading all the documents on KNPC portal for the tenders which we participate.
• Preparing the tender documents and enabling for timely submission for MEW, WJO, and KOC etc. Making labels cover letters based on the available templates.
• Keeping a track of all the bid bonds, Performance bonds, insurances and intimating the due dates for extension or collection.
• Monitoring all the tenders which are participating or showing interest and informing us before closing dates.
• Preparing quotations for local clients

Admin Assistant- as Document Control

• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare reports on projects as needed.